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The 38th International Electric Vehicle Symposium & Exposition

Presentation format

Accepted authors for both Lecture and Dialogue sessions will submit a full paper for publication at equal level in the EVS38 Proceedings.
These papers will be presented in Lecture and Dialogue sessions during the symposium.

Presentation Guidelines & Submission

TECHNICAL REQUIREMENTS

  • Your presentation must be prepared in PowerPoint (.pptx) or PDF, set in landscape orientation.
  • Limit to 1-2 slides for organizational and personal introductions.
  • Use a minimum text size of 18 points and 36-point type for titles.
  • Avoid using non-standard Windows fonts and/or language-specific fonts.
  • Ensure a sharp contrast between text, graphical elements, and background.
  • Photos: Use images with a minimum resolution of 300 dpi.
  • Video: All videos must be downloaded and embedded in your presentation.
  • Electronic files should not be compressed or zipped.

1. Submitting the Presentation File

Template

Should your intervention require a support presentation, we would appreciate you using the official event template and presentation guidelines you will receive.

If you decide to use your own company’s templates, please consider adding the official event’s name in the footer of all your slides. Your presentation will be reviewed, and changes might be recommended by moderators or organizers.

(16:9 aspect ratio, Landscape/Horizontal)
File Name Presentation Code_Presenter Name (ex. 1A-1_John Doe)
Submission At Preview Room J2
  • Please bring your files on a USB memory stick.
  • Please visit the preview room at least 2 hours before your scheduled presentation.

Preview Room Operating Hours
June 15 (14:00 - 18:00)
June 16-17 (08:00 - 18:00)
June 18 (08:00 - 16:00)

⚠ Ensure all files are tested before submission to avoid compatibility issues.

2. Guidelines for Technical Session

Language English
Time Presentation 15 min.
Q & A 5 min.
Total 20 min.

⚠ Please adhere strictly to the allocated time to ensure a smooth flow of the session.

Important 

presenter registration DEADLINE

MARCH 26, 2025

Please ensure your registration is completed before the deadline.

3. Equipment in the Session Room

Lecture Session Image

Available Equipment:

  • Computer running Windows (Not Mac)
  • Projector
  • Microphone
  • Podium (Equipped with a monitor, mouse, and smart pointer — no keyboard)

⚠ We DO NOT recommend using your own laptop computer for your presentation to avoid problems with computer-projector compatibility.

4. Before Your Presentation

  • Adhere to the allocated presentation time to ensure a smooth transition for the next speaker.
  • Arrive at your session room at least 10 minutes before the session begins to prepare accordingly.
  • You will be responsible for managing and advancing your own slides during the presentation.presentation slides.

Need help? Contact the EVS38 Secretariat

If you have any difficulties with submitting your file, please contact the Secretariat.

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Guidelines for Dialogue Session

Presenters will have 12 minutes of Q&A time with attendees. The specific presentation date and time will be scheduled and communicated accordingly.

Submission Schedule E-Poster Submission Open: March 12 (Wed), 2025
Deadline for File Submission: May 5 (Mon), 2025
Q&A Preparation Onsite Q&A time (12 minutes) is required.
Language English

Dialogue Sessions Schedule

DateTime
Monday, June 16 12:30 – 14:45
Tuesday, June 17 12:30 – 14:30
Wednesday, June 18 12:30 – 14:30
Important 

presenter registration DEADLINE

MARCH 26, 2025

Please ensure your registration is completed before the deadline.

E-POSTER FORMAT

It is highly recommended to use the provided template:

Aspect Ratio: 9:16 (Vertical)
Page Limit: One (1) page (Single slide)
Example of an E-Poster format

Language: English

Remarks: Any video and audio will NOT be supported.

Format: Microsoft PowerPoint

Convert your slide to PDF before submission.
To export as PDF: File → Export → Select PDF format → Save.

E-Poster Exhibition

Location: Hall H

Screen Specifications:

• Orientation: Portrait (Vertical)
• Aspect Ratio: 9:16

Exhibition Hours

  • June 16th, 17th: 08:00 – 18:00
  • June 18th: 08:00 – 16:30
E-Poster Display

Need help? Contact the EVS38 Secretariat

If you have any difficulties with submitting your file, please contact the Secretariat.

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.